Vacancy announcement
UNCRD is currently calling for application for the following positions:

(1) VA-17-001: Assistant, Director's Office (Operations Stream III)
(2) VA-17-002: Researcher (Regional Development/Training Administration)

Deadline: 20 April 2017


Assistant

Vacancy Announcement (VA-17-001)


Job Title: Assistant, Director’s Office
Level: Operations Stream III
Duty Station: Nagoya, Japan
Contract Status: Individual Contractor's Agreement (ICA)
Starting Date: Expected to be 1 June 2017
Duration: Initial contract up to 31 December 2017 with possibility of extension depending on the availability of project funds)
Closing date: 20 April 2017 (Japan local time)



Core Values: Integrity, Professionalism, Respect for Diversity


Organizational Setting and Reporting Relationships: This position is located in the head office of the United Nations Centre for Regional Development (UNCRD), Nagoya, Japan, which is a project of the United Nations Department of Economic and Social Affairs. The incumbent reports to the Director. The head office is also responsible for publication.

Responsibility: Assistant, Director’s Office may be responsible for the following duties:
  • Serves as the personal assistant to the Director, supporting him/her in the fulfillment of the office’s functions and assist the Director in the daily management of the office.
  • Responds or draft responses to routine correspondence and other communications; uses standard word processing package to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with institutional standards.
  • Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format; translates letters and other materials from Japanese to English and vice versa as needed.
  • Screens phone calls and visitors for Director; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling.
  • Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc. which Director’s office organizes.
  • Maintains official calendar/schedules; monitors changes and communications relevant information to appropriate staff and outside people; provides scheduling support for the Director.
  • Assist the Director in collecting necessary information for preparation of documents to be submitted to the donor(s) and possible donors to UNCRD activities.
  • Reviews, records, routes and/or processes mail or other documents; gathers pertinent background material; tracks and monitors follow-up action as required.
  • Maintains files (both paper and electronic) and databases for the Director.
  • Performs a variety of administrative duties for the Director, including preparing administrative requests/documents (e.g. internal request for purchasing of goods and services, expense claims, vouchers, visa applications, etc.).
  • Assists in the preparation of presentation materials using appropriate technology/software.
  • Assists in organization and coordination of the Meetings of the UNCRD Advisory Committee.
  • Assists in the maintenance of UNCRD website by posting a variety of documents onto the site; functions as a focal point for the maintenance of UNCRD website contents management system.
  • Assists in preparing UNCRD publications (mainly DTP software operation and liaison with printing companies) and conducting publication-related operations such as: acceptance of orders, shipping arrangement, monitoring the status of payment and maintaining mailing list.
  • Assists in conducting UNCRD outreach activities; planning and coordination of outreach events, including preparation for documents and press releases as needed.
  • Performs other duties as assigned.
Work implies frequent interaction with the following:
Staff in related organizational units across the institution.
Visitors and representatives from national/local governments, local communities, UN agencies in Japan, international organizations, etc.

Results Expected: Effectively delivers of a wide range of administrative and secretarial functions under moderate supervision. Regularly assists in drafting routine correspondence and other communications. Accurately and in a timely manner, produces a range of documents, reports and other outputs. Appropriate applies relevant policies, guidelines, procedures and processes. Establishes effective working relationships with internal and external contacts at all levels.

Competencies:

Professionalism: Knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Qualifications:

Education: High school diploma or equivalent.
Experience: Experience in general office support or related area is required. Experience in desk top publishing is desirable.
Language: The working languages of the UN Secretariat are English and French. For this position, fluency in English (both oral and written) is required; knowledge of French is desirable. Knowledge of another UN official language is an advantage. For this position, fluency in Japanese both oral and written is also required.
Other: Practical knowledge of the basic business software such as MS Word and Excel is required. Practical knowledge of DTP and graphic software is also required.

Remuneration:

Remuneration will be commensurate with qualification and experience. This position carries a salary ranging from JPY330,000 to JPY434,000 per month, which shall be decided based on a candidate's academic and professional backgrounds. (No commuting allowances; no social allowances will be paid). (No commuting allowances; no social allowances will be paid). UNCRD does not provide any costs for a candidate to move to and settle in Nagoya.

Application:

Please send a completed UN Personal History (P-11) form to the following address by either postal mail or e-mail, detailing relevant education and professional experiences, together with a cover letter indicating your motivation for applying for the position.
Application should reach us no later than midnight on 20 April 2017 (Japan local time).

United Nations Centre for Regional Development (UNCRD)
1-47-1 Nagono, Nakamura-ku, Nagoya 450-001, Japan
Attention: Ms. Hideyo Matsui, Administrative Assistant
E-mail: recruit@uncrd.or.jp
Fax: +81-52-561-9375

Applications received after the closing date will NOT be considered.

Only those candidates that are short-listed for interviews will be contacted. No individual acknowledgement will be sent.


United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

As per UN policy, Consultants and Individual Contractors may not apply for or be appointed to any position in the Professional or above categories and for positions at the FS-6 and FS-7 levels in the Field Service category within six months of the end of their current or most recent service. This restriction does not apply to associate experts (Junior Professional Officers) appointed under the Staff Rules.


No Fee: The United Nations does not charge a fee at any stage of the recruitment process (application, interview, processing, or training). The United Nations does not concern itself with information pertaining to applicants’ bank accounts.


Please note that this is a local post and is open to Japanese nationals and to individuals who have a valid residential status which allows work at UNCRD. The extension of the contract is subject to availability of the funds under the project.



Researcher

Vacancy Announcement (VA-17-002)

Job Title: Researcher (Regional Development/Training Administration)
Level: Research Stream III
Duty Station: Nagoya, Japan
Contract Status: Individual Contractor's Agreement (ICA)
Starting Date: Expected to be 1 July 2017
Duration: Initial contract up to 31 December 2017 with possibility of extension depending on the availability of project funds)
Closing date: 20 April 2017 (Japan local time)



Core Values: Integrity, Professionalism, Respect for Diversity


Organizational Setting and Reporting Relationships: This position is located in the head office of the United Nations Centre for Regional Development (UNCRD) in Nagoya, Japan, which is a project of the United Nations Department of Economic and Social Affairs. The Researcher reports to the Director of UNCRD, who is also serving as the Coordinator of the Economic and Social Development Unit. The focus of this position is the implementation, monitoring and evaluation of programmes, operations and other activities in regional development, focusing on social and economic development. In addition, the position also coordinates and conducts training activities of the UNCRD.

Responsibility: Within delegated authority and under the supervision of the Director of UNCRD, who is also serving as the Coordinator of the Economic and Social Development Unit, the Researcher will be responsible for the following duties:
  • The development, implementation and evaluation of assigned programmes/projects, mainly training courses in various areas of regional development; monitors and analyzes specific aspects of programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and recommends corrective actions; liaises with relevant parties; identifies and tracks follow-up actions.
  • Carries out basic research on selected aspects of assigned training courses, including the collection, analysis and presentation of statistical data and other information gathered from diverse sources, as well as developing relevant case studies.
  • Conducts training courses, including serving as a resource person and/or module coordinator, facilitating discussion and involving all the participants.
  • Provides substantive support for policy coordination and evaluation functions, including the review and analysis of emerging issues and trends, participation in evaluations or research activities and studies.
  • Contributes to the preparation of various written outputs, e.g. draft background papers, analytical notes, sections of reports and studies, inputs to publications, updating website, etc.
  • Undertakes outreach activities; participates in the development of training workshops, seminars, etc.; participates in and makes presentations on assigned topics/activities.
  • Assist the Director of UNCRD, who is also serving as the Coordinator of the Economic and Social Development Unit in activities related to budget funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and preparation of related documents/reports (pledging, work programme, programme budget, etc.).

  • In addition, under the supervision of the Director of UNCRD, the Researcher will:
  • Coordinates training courses of UNCRD, including arranging resource persons and coordinating modules in consultation with the relevant sections within UNCRD on the respective topic of the training course beyond the issues dealt with by the Economic and Social Development Unit;
  • Provides administrative and substantive support to the organization of training courses of UNCRD, including proposing agenda topics, identifying and proposimg resource persons, coordinating the preparation of background documents and presentations, handling logistics, etc., in consultation of the relevant sections of UNCRD;
  • Performs other duties as required.
Work implies frequent interaction with the following:
Counterparts; Representatives and officials in national and local governments, international organizations, consultants.

Results Expected: Provides well researched and sound analysis of issues and developments affecting programme/project development, administration and implementation. Organizes well formulated training courses. Provides thorough, well reasoned written contributions. Effectively, and in a timely manner, liaises and interacts with colleagues and concerned parties internally and externally.

Competencies:

Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to regional development as well as economic and social development. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to assist with data collection using various methods. Conceptual, analytical and evaluative skills to conduct independent research and analysis in the area of regional development planning as well as economic and social development, including familiarity with and experience in the use of various research sources, including electronic sources on the internet and other databases. Ability to coordinate planning of training courses for UNCRD. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Qualifications:

Education: Advanced university degree (Master’s degree or equivalent) in economics, sociology, development studies or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Experience: A minimum of five years of progressively responsible experience preferably in the field of economics, sociology, development studies or related area. A grasp and sound understanding of integrated regional development planning, including urban planning and management, for sustainable development, regional and urban policy making, and economic and social development. Experience in coordinating, preparing and conducting training courses to public officials.
Language: The working languages of the UN Secretariat are English and French. For this position, fluency in English (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage. Knowledge of Japanese would be an asset.
Other: Practical knowledge of all the basic software for document production is required.

Remuneration:

Remuneration will be commensurate with qualification and experience. This position carries a salary ranging from JPY330,000 to JPY440,000 per month, which shall be decided based on a candidate's academic and professional backgrounds. (No commuting allowances; no social allowances will be paid). (No commuting allowances; no social allowances will be paid). UNCRD does not provide any costs for a candidate to move to and settle in Nagoya.

Application:

Please send a completed UN Personal History (P-11) form to the following address by either postal mail or e-mail, detailing relevant education and professional experiences, together with a cover letter indicating your motivation for applying for the position.
Application should reach us no later than midnight on 20 April 2017 (Japan local time).

United Nations Centre for Regional Development (UNCRD)
1-47-1 Nagono, Nakamura-ku, Nagoya 450-001, Japan
Attention: Ms. Hideyo Matsui, Administrative Assistant
E-mail: recruit@uncrd.or.jp
Fax: +81-52-561-9375

Applications received after the closing date will NOT be considered.

Only those candidates that are short-listed for interviews will be contacted. No individual acknowledgement will be sent.


United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

As per UN policy, Consultants and Individual Contractors may not apply for or be appointed to any position in the Professional or above categories and for positions at the FS-6 and FS-7 levels in the Field Service category within six months of the end of their current or most recent service. This restriction does not apply to associate experts (Junior Professional Officers) appointed under the Staff Rules.


No Fee: The United Nations does not charge a fee at any stage of the recruitment process (application, interview, processing, or training). The United Nations does not concern itself with information pertaining to applicants’ bank accounts.


Please note that this is a local post and is open to Japanese nationals and to individuals who have a valid residential status which allows work at UNCRD. The extension of the contract is subject to availability of the funds under the project.
Copyright (c) United Nations 2012 | Terms of Use | Privacy Notice | Contact