Vacancy Announcement (VA-17-003)



Job Title: Operations Assistant (Environment)
Level: Operations Stream I
Duty Station: Nagoya, Japan
Contract Status: Local Individual Contractor's Agreement (LICA)
Starting Date: Expected to be 1 August 2017 or earliest possible date
Duration: Initial contract up to 31 December 2017 with possibility of extension depending on the availability of project funds)
Closing date: 25 June 2017 (Japan local time)



Core Values: Integrity, Professionalism, Respect for Diversity


Organizational Setting and Reporting Relationships: This position is located in the head office of the United Nations Centre for Regional Development (UNCRD), Nagoya, Japan, which is a project of the United Nations Department of Economic and Social Affairs. The incumbent reports to the coordinator of Environment Unit.

Responsibility: Under the overall supervision of the Coordinator of the Environment Unit of UNCRD, the Operations Assistant (Environment) will be responsible for the following duties:
  • To assist in organizing the Regional EST Forum, Regional 3R Forum, workshops conferences, training courses, and field trips;
  • To assist with preparation of brochures, posters, leaflets, and other information material on EST project, as necessary;
  • To assist in preparing EST project-related documents/activities (evaluation and monitoring reports, progress reports, financial requests, travel requests, and compilation of meeting documentations, etc.);
  • To assist in compiling articles and documents of Environment Unit activities for the UNCRD website and publications (annual report and newsletter) on a regular basis;
  • To assist with day-to-day correspondence with the Ministry of the Environment-Japan, donor of the EST and 3R projects;
  • To set up and maintain files, records, project documents, in relation to EST and 3R activities;
  • To assist in organizing IPLA related events; and
  • To carry out any other duties which are assigned by the Coordinator of the Environment Unit.
Work implies frequent interaction with the following:
Government officials, stakeholders and experts related to the project activities (mainly in the fields of EST, 3R and IPLA Administrative/Finance/Travel Assistants/Officers in UN DESA, UN ESCAP and other organizations National and local government officials in Japan

Results Expected: Provides reliable administrative coordination of programme/project planning and preparation activities and general office support services. Processes work and requisite follow-up accomplished under some supervision, seeks advice from and/or reporting to supervisor as needed. Consistently applies appropriate policies, guidelines and procedures. Effectively and in a timely manner, liaises and interacts with colleagues and concerned parties internally and externally.

Competencies:

Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Qualifications:

Education: A first level university degree in applied sciences, social sciences, commerce or business administration is required.
Experience: 2-3 years of experience in assisting programme or project administration, technical cooperation (especially, environmental issues in developing countries) is preferable.
Language: The working languages of the UN Secretariat are English and French. For this position, fluency in English (both oral and written) is essential; Fluency in Japanese both oral and written is also required.
Other: Practical skills in computer application (MS Office, Internet, graphic design tools, etc.) are required.

Remuneration:

Remuneration will be commensurate with qualification and experience. This position carries a salary ranging from JPY 280,000 to JPY 322,000 per month, which shall be decided based on a candidate’s academic and professional backgrounds. (No commuting allowances; no social allowances, no costs incurred for contracting, and no travel to Nagoya will be paid.)

Application:

Please send a completed UN Personal History (P-11) form to the following address by either postal mail or e-mail, detailing relevant education and professional experiences, together with a cover letter indicating your motivation for applying for the position.
Application should reach us no later than midnight on 25 June 2017 (Japan local time).

United Nations Centre for Regional Development (UNCRD)
1-47-1 Nagono, Nakamura-ku, Nagoya 450-001, Japan
Attention: Ms. Hideyo Matsui, Administrative Assistant
E-mail: recruit@uncrd.or.jp
Fax: +81-52-561-9375

Applications received after the closing date will NOT be considered.

Only those candidates that are short-listed for interviews will be contacted. No individual acknowledgement will be sent.


United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

As per UN policy, Consultants and Individual Contractors may not apply for or be appointed to any position in the Professional or above categories and for positions at the FS-6 and FS-7 levels in the Field Service category within six months of the end of their current or most recent service. This restriction does not apply to associate experts (Junior Professional Officers) appointed under the Staff Rules.


No Fee: The United Nations does not charge a fee at any stage of the recruitment process (application, interview, processing, or training). The United Nations does not concern itself with information pertaining to applicants’ bank accounts.


Please note that this is a local post and is open to Japanese nationals and to individuals who have a valid residential status which allows work at UNCRD. The extension of the contract is subject to availability of the funds under the project.
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